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Jumpstart your digital transformation

Let’s take that next step together

It’s rare to find an organisation today with 100% paper for its workplace needs. At some point, leaders have taken small steps to digitise their files and processes. However, this hybrid option is not only inefficient, but it also hinders business resilience and growth.


Digital transformation:

  • Helps automate administrative processes
  • Enhances the end-user experience
  • Provides deep analytic insights
  • And, if done right, it can optimise workflows, eliminate data silos, improve security, and reduce costs

So, why haven’t organisations fully jumped on board?

Most organisations believe they’re already on the path to digital transformation. However, we’ve found that there are a few areas that go unaddressed when leaders look to tackle this initiative. Below, we’ve outlined the five necessary steps to take to fully immerse your team in the digital transformation process.

Five steps to digital transformation

Digital transformation pyramid showing all the 5 steps

Step 1 - Identify

Not every file needs to be digitised. Implementing a “scan everything” process does not solve the root problem of figuring out what your team has, its retention date, and its level of importance to the business. By identifying what to scan, store, or defensibly destroy, you’ll save your team time and money.

Are you at this step?

Learn more

Digital transformation - Step 1 - Identify

To help your team identify what to keep, check out:

Legacy records cleanup: join the DDIY movement

Information governance advisory services

Demystifying digital transformation - identifying opportunity

Digital transformation - Step 2 - Digitize

Step 2 - Digitise

Through the document digitisation process, you’re expanding accessibility and increasing productivity on your work projects. Right now, and maybe for the foreseeable future, employees are working in a hybrid work style. This means there is a mixture of physical and digital files that results in a lack of accessibility, which then impacts productivity.

Not sure where to start digitising? Read these:

Step 2 on your digital transformation journey - Digitise your records

Digitising 101 for records and information management

Why digitize? Mismanaged information can slow down your processes, frustrate your customers and reduce efficiency. Not to mention burden your business with the cost of storing paper in premium-priced office space. Your records retention schedule and investment in secure offsite storage combined with intelligent digitizing will give you access to the information you need when you need it. Learn more.

Getting real about the digital workplace

Step 3 - Store

Rather than spending hours digging through file cabinets, you can now find your information in an easily accessible, centralised, secure digital storage repository that’s future-proofed from any unforeseen situations. By removing unnecessary physical storage, you’ll have more options to create a flexible workspace.

Digital transformation - Step 3 - Store

Flexible cloud storage platform—find the right storage for your team here:

Accelerate digitisation and improve accessibility with digital storage

Accelerate Digitization and Improve Accessibility with Digital Storage

Iron Mountain Scan and Store solution

Step 3 on your digital transformation journey - Store your information

Demystifying digital transformation - capturing new advantages

Digital transformation - Step 4 - Automate

Step 4 - Automate

Your team can now create automated workflows for document-centric processes, which eliminates repetitive, time-consuming tasks and frees your team for more valuable work. With this comes increased productivity and more opportunities for brainstorming new ideas.

Free up your team’s time through automation. Learn more here:

Digitise and automate your mailroom workflows with Iron Mountain Digital Mailroom solution

Learn how an intelligent digital mailroom service allows you to easily and quickly search your digitised mail from one central, secure location while improving collaboration through approval workflow capabilities.

Step 4 on your digital transformation journey - Automate your document-centric processes

Step 5 - Unlock

By digitising your files and applying advanced analytics, your team can identify patterns, trends, and other valuable information. So, before you dive into your digital transformation, chat with us. We can help you protect and unlock value from your paper and digital assets, no matter the format, and provide the key to a fully transformed and integrated enterprise.


Digital transformation - Step 5 - Unlock

Learn how your team can unlock its data:

Step 5 on your digital transformation journey - Unlock value of your data

8 benefits of intelligent content services

Intelligent content services can help transform HR into a data-driven team and enable organizations to take advantage of eight benefits.

Demystifying digital transformation – unlock the potential for better customer experience

Information Management and Content Services Solution

Information management and content services solution

Digitise | Store | Automate | Unlock
Learn more

 

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Information governance and professional services

More than 100 information governance experts are ready to help grow your program with a comprehensive approach

Document scanning and digital storage

Transform your business and centralise your information with digital scanning and storage

Intelligent document processing and workflow automation

Digitise, store, automate, and unlock the power of your data through the power of automation

Digital Mailroom

Streamline mail operations and connect data digitally across organisational silos

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