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Download this solution brief to learn more about how to customise your records retention schedule.
You’re responsible for making certain that your organisation can meet your external regulatory and internal operational requirements. This means keeping your retention schedule up to date to comply with laws and regulations so you can legally dispose of information when it’s no longer required. That’s challenging when the rules are constantly changing and you lack automated tools to enable employees to understand what’s required of them across all geographies and industries in which you operate.
You’ll be able to develop, maintain and distribute your retention policy online through the user-friendly, cloud based Policy Centre solution. As laws change, you can count on high quality research from our international network of law firms to know how changes impact your organisation. Available as a subscription service, you’ll receive a feed of continuously updated, fully cited and summarised retention requirements drawn from changes to law in the jurisdictions and industries that impact your business.
After reviewing the updates, you can authorise to automatically map the updated requirements into your record class structure and update your rules accordingly. Employees in your organisation can easily access the latest version of your retention schedule online, using custom views and advanced search to filter to only the retention guidelines that apply to them. You also have the option to connect policy to your content infrastructure through an open application programming interface (API).
For complete customisation of your global retention schedule you can upgrade to the most advanced version of the platform Policy Centre Enterprise Edition, offering unlimited coverage of countries and industries based on your organisation’s needs.
To help assess your information management policies, procedures and platforms and readiness to comply with the regulations that govern you, our Advisory Services team can provide you an in depth assessment and roadmap to help you achieve your goals through the IG Assessment service.
With up-to-date and connected retention and privacy policies, you’re in a good position to clean up your legacy content through our Content Classification service, leveraging our proprietary classification rules database that systematically calculates destruction eligibility according to your retention schedule.
When your information has met your organisation’s requirements of retention, our Secure Shredding service and Secure e-Waste and IT Asset Disposition service will enable you to destroy it, confident that you are complying with regulations governing information destruction. For information you’ll be retaining, you can use our Secure Storage Services to secure and protect your valuable information. Combine Document Scanning of physical documents and digital storage in a secure cloud repository with Iron Mountain InSight® Essential Edition.