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Records and information are the lifeblood of any organisation. Managing and protecting these valuable assets is a must.
Even as you transform to a more digital way of working, physical copies of records need to be retained to meet internal and external compliance requirements. If you aren’t storing and protecting these documents using the proper processes, security, and environmental controls, and making them available when needed, you are putting the reputation and well-being of your organization at risk.
Iron Mountain Records Centres adhere to key facility requirements for:
Using your smartphone or tablet, the Iron Mountain® Mobile app helps you stay up-to-date with your record orders. With this app, you can place new pickup orders, track existing orders like pickups, deliveries and supplies, as well as receive notifications about records and supply orders.
Iron Mountain’s File Room Solution replicates your on-site file room within a secure off-site storage environment. With our solution, active files are managed according to your filing system — with retrievals, refiles, interfiles, and drop filing performed by our expert staff.
When it comes to implementing one-time, periodic, or ongoing records management projects, we are ready to help. Iron Mountain’s Project Services team can purge and pack your records for storage with an option to collect metadata and index files. When it’s time for an audit, we can help inventory your cartons, prepare files, and provide proof of your inventory’s location.
Have your stored records digitized on demand and securely delivered with a simple request via IronMountain Connect™. We can also work with you to design a scalable document imaging program that makes records readily accessible to your employees who need the information.
Iron Mountain InSight®Essential Edition is a subscription-based solution that combines document scanning with digital storage in a secure cloud repository. With this solution, you can centrally access and manage your information.
Our Advisory Services provide the insights you’ll need to establish, manage, and customize your RIM program. You’ll have access to expertise that helps you address the complexities of complying with the growing number of state and federal compliance and privacy regulations governing records.
With our Iron Mountain Staffing service, you’ll have trained RIM professionals working alongside you to implement and administer your RIM program. With years of experience in policy management and consistent implementation, Iron Mountain can help you achieve a compliant RIM program.
At the end of the retention period, Iron Mountain Secure Shredding services protect the privacy of your information by destroying paper records in a cost-efficient, safe, and compliant way. After securely shredding your documents, we recycle all shredded material and provide a “Green Report” to demonstrate your contribution to global sustainability efforts.
Iron Mountain Clean Start can help you maximize real estate by clearing out materials that are occupying valuable space, including paper records, filing cabinets, servers, PCs and IT assets, office equipment, cabinets, furniture, artwork, and more. We’ll manage the clean-out process and facilitate the secure destruction or donation of the items you don’t need and the temporary or permanent storage of the ones you do.