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Support remote, hybrid workforces
Although 61.9% of companies are planning more remote work now and in the years to come, hybrid and remote workforces struggle to access documents quickly and securely.1
Digital Solutions
Document scanning and digital storage
Digitally transform your business and centralise your information
Book a demoDigitisation
Gain secure, collaborative access to your information
When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially with your remote workforce.
Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a secure, scalable cloud platform, we help you find what you need when you need it most.
We can help you prioritise and achieve your goals through a series of backfile conversion and day-forward scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open, and scan your mail.
Your scanning will be done by the provider that you already trust with your paper documents, and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace, and make handling and using your information much easier.
Digitisation with InSight DXP
Why digitise?
Today, organisations need to prepare for a scalable digital future, but much of their important, usable data is still locked up in paper documents that are difficult for employees to access or use. Scanning combined with secure, digital storage helps our customers:
Support remote, hybrid workforces
Customers report increased collaboration leading to 26,000 hours saved annually.2
Downsize real estate
Half of global companies plan to cut office space by 2026, with most expecting to cut their space by 10–20%.3
Downsize real estate
Customers report reduced storage costs of $211K over 3 years.2
Aid in compliance
94% of annual compliance costs come from the labour-intensity of document and data management.4
Aid in compliance
Customers report better security and compliance processes, reducing time spent on auditing work by 25%.2
Consolidate systems
Most content systems (74%) are not connected to other lines of business.5
Consolidate systems
Customers report a 55% efficiency lift related to cataloguing and understanding documents and information.2
Free up resources
Office workers spend between 7.6 and 12.5 hours per week searching for information.6
Free up resources
Customers report 40% faster time to documents and information and increased efficiency with $3.1M in savings over 3 years.2
Support environmental, social, and governance (ESG) initiatives
According to the U.S Environmental Protection Agency (EPA), global paper consumption has quadrupled in the past 40 years.7
Support environmental, social, and governance (ESG) initiatives
As physical information gets digitised and stored in InSight DXP, our Secure Shredding program is an option for paper disposition. The offering recycles all collected paper while ensuring compliance with federal, state and industry regulations.
Sources:
1 Squaretalk
2 Iron Mountain
3 CNN
4 National Bureau of Economic Research
5 Forbes
6 United States Environmental Protection Agency
How document scanning and digital storage works
You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more about transforming how you access your data.
Digitise, share, and collaborate with Iron Mountain InSight solutions
Unite your physical and digital information in Iron Mountain InSight® Digital Experience Platform (DXP). InSight DXP grows with your business, offering a comprehensive platform enabling you to expand your capabilities as your requirements change, including the ability to increase digital storage, number of users, and functionality, such as workflow automation.
4 reasons to unify physical and digital records
Increase compliance, reduce risk, improve efficiency and increase agility.
Go paperless!
Learn how Iron Mountain digital solutions can help you accelerate your digital transformation initiatives to become a paperless organisation
Intelligent digital mailrooms make a difference
In this tip sheet, you'll learn how intelligent digital mailrooms make a difference.
Iron Mountain® Electronic Delivery Service
Iron Mountain provides convenient options for retrieving files that are stored in one of our record centres.
Industry examples
Iron Mountain offers solutions for multiple industries, including but not limited to:
Source: internal testing April 22, 2025 for images scanned in 2024
Customer success stories
City of Lippstadt digitizes files at construction and immigration departments and at City Archives
The city of Lippstadt had been digitizing files for many years to increase process efficiency and save storage space. Now, the Iron Mountain Digitization team ensures regulatory compliance when collecting, transporting, digitising, and destroying paper files.
District of Warendorf introduces fully digitised building permit process with Image On Demand
The district of Warendorf wanted to carry out the building permit process completely digitised (end- to-end) without having to wait for all the old files to be scanned. Iron Mountain® Image On Demand service ensures secure compliance throughout the collection, transportation, imaging, and destruction of paper files.
HMCTS delivers easy-to-use will and probate search service with Iron Mountain InSight on AWS
Read in our case study how Iron Mountain helped HMCTS storing, digitising and processing wills with Iron Mountain InSight and Amazon Textract ML.
The national archives case study: Accelerating transition of digital records using artificial intelligence
The UK government needed to find an efficient way of handling the first batch of documents from the dawn of the digital age.
Digitising the mortgage mailroom
One of the nation's top mortgage lenders realised it needed a way to collect, digitise, categorise, disseminate, and defensibly destroy large amounts of mail. Find out how by taking the leap to Iron Mountain's Digital Mail solution, this lender was able to cut through mounds of paper and red tape to meet the needs of its customers and industry partners.
Claims processing made simple with digital mailroom
As one of the most highly regulated industries, insurance and paperwork go hand in hand. Learn how a top US insurance provider handled the mix of physical and digital claims coming in and managed to improve process time and the customer experience, all while reducing cost.
Unemployment claims, a pandemic, and the digital mailroom
Find out how one of the largest states in the US used the dramatic increase in unemployment claims caused by the pandemic as an opportunity to streamline its mailroom operations, leading to a more efficient intake process and quick customer service when it counted most.
Related resources
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