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Records and Information Management

Smart Reveal

Improve inventory record accuracy and identify unknown records to support confident, defensible disposition decisions.

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Gain visibility into your stored records with Iron Mountain Smart Reveal

To manage your records and make defensible disposition decisions, you need to know what you own. Without full visibility, you risk retaining inventory longer than necessary, wasting time, and exhausting resources manually reviewing boxes across multiple sites.

Iron Mountain Smart Reveal transforms your information into clear intelligence, especially if your records are stored across multiple locations in the United Kingdom. 

What is Smart Reveal?

Smart Reveal is a records intelligence solution that helps organisations understand the contents of unknown or poorly described boxes without the need for time-consuming manual reviews. 

By combining historical metadata with images of box exteriors, and aerial views of internal contents, Smart Reveal improves inventory record accuracy and enables faster, more confident defensible disposition decisions.

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You’ll get all the information you need to make informed decisions

Smart Reveal

 How Smart Reveal works



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Identify boxes in storage with little or no descriptive information.

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Take pictures of the box face, and its contents from the top, with options for more images if needed.

third step of smart reveal solution

Review box pictures via our secure gateway. Select and assign your required action for each box

What are the benefits of Iron Mountain Smart Reveal?

With Smart Reveal, you can act with confidence, knowing you are making the right disposition decision for every record, every time.

Improve inventory record accuracy

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Get a full understanding of your records inventory so you can make informed decisions and take appropriate actions.

Make defensible disposition decisions about what records to keep, destroy, or digitise

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Stop storing everything, digitising everything, or indiscriminately destroying records you’re obligated to keep. 

Reduce the cost and risk of storage

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Storing everything increases costs and puts you at risk of compliance violations. Stop paying to store records that you no longer need to keep.

Optimise your inventory record system

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Increase your organisation’s speed and efficiency by giving employees the ability to find what they need and make quick decisions.

Streamline disposition records management


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Reduce the time spent searching your records by limiting time-consuming manual box reviews.

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Smart Sort

When boxes are filled with commingled records, it is difficult to make defensible decisions on disposition.

Iron Mountain’s Smart Sort technology is used to sort and reorganise files by:

  • destruction eligibility date
  • category
  • association
  • and additional requirements that you define
Learn More

We make it easy to get started.

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Why Iron Mountain?

Iron Mountain combines decades of records management expertise with a suite of technology-driven products that address an organisation’s entire physical records inventory.

With Smart Reveal, you get a one-of-a-kind, cost-effective solution that reveals the unknown contents of your boxes quickly and accurately;without the need for burdensome manual processes, or placing unnecessary strain on your team or resources.

To learn more about Smart Reveal, please contact your sales representative or complete this form.

About Us

Frequently asked questions

How do I know which boxes of records are the right fit for Smart Reveal?
Smart Reveal is designed for boxes of records stored with limited or no descriptive data.
Can Iron Mountain help me decide which boxes should go through the Smart Reveal process?
Yes, our sales team can use a diagnostic tool to generate a report that lists all boxes of records with limited or no descriptive information stored at Iron Mountain facilities. From that list, you can select boxes for the Smart Reveal process.
How many pictures will Smart Reveal provide?
Each Smart Reveal engagement is customisable. You can choose the number of pictures and views you need to meet your project requirements.
Can Smart Reveal work for non-paper records?
Yes, Smart Reveal works with any physical asset, such as pathology slides/blocks, microfilm, microfiche, etc.
What does Iron Mountain need from me in order to set up a Smart Reveal project?
We will partner with you to generate a list of boxes that will benefit from the Smart Reveal process. From that list, we’ll need you to select which boxes you’d like to run through the Smart Reveal process.
Can I decide how many boxes I want to run through the Smart Reveal process?
Yes, you can decide the quantity of boxes based on your budget, priorities, timelines, etc.
Is there a minimum number of boxes required to leverage Smart Reveal?
The minimum is a Proof of Concept for 40 boxes.
My inventory is located across several record storage facilities. Can I expect the same experience at every site?
Our technology-enabled solution ensures that your experience is consistent regardless of the location of your records inventory.
Are there other products or programs that pair with Smart Reveal to help me clean up my legacy records?

Iron Mountain Smart Sort will help you sort and reorganise your commingled files according to destruction eligibility, record type, record status, unique identifier, or any other criteria you decide. For more information, visit ironmountain.com/smartsort.

How does Iron Mountain Smart Reveal fit into the broader Smart Records Cleanup Suite?

Enterprise archives often contain millions of unindexed physical files accumulated over decades. Legacy retention schedules and past mergers complicate inventory management across regional distribution centres. The Smart Records Cleanup Suite resolves these challenges by using intelligent software to clean, structure, and automate your physical record inventory. Smart Reveal serves as the critical discovery layer within this operational cleanup framework.

Our process pinpoints high-risk or high-value documents without requiring every single box to be retrieved. As a result, your team makes informed decisions about retaining, scanning, or destroying legacy documentation.

What features make Iron Mountain Smart Reveal essential for modern inventory control records?

Legacy file tracking often relies on outdated descriptive terms that obscure actual contents. This lack of transparency leads to unnecessary storage fees and compliance exposure during audit cycles. Smart Reveal overcomes these limitations by applying machine learning to predict what exists inside unindexed boxes. We convert vague inventory descriptors into actionable insights for corporate governance teams.

Our software analyses your existing database to highlight missing metadata and target priority files. This enables targeted file extraction instead of costly, large-scale physical audits across your offsite archives.

What role does software play in improving inventory record accuracy for corporate archives?

Legacy archiving systems frequently suffer from incomplete metadata and inconsistent indexing standards. Over time, staff turnover and changing filing habits leave companies with thousands of unidentified containers. Specialised inventory software addresses this by applying pattern recognition and statistical sampling to historical logs. These digital tools forecast file contents to restore visibility without requiring manual box reviews.

Advanced platforms cross-reference legacy file descriptions against corporate retention schedules. Software identifies high-probability file types, helping governance teams establish reliable inventory control records across large holdings.

How do targeted file reviews support defensible disposition across legacy records?

Indefinite record retention creates severe financial costs and increases legal liability for modern businesses. Without clear visibility into legacy boxes, organisations often hesitate to destroy old files due to compliance fears. Targeted file reviews solve this issue by isolating high-risk or unknown containers for targeted inspection. This approach enables confident disposition records management based on verified content rather than guesswork.

Examining only high-probability boxes allows compliance teams to validate content against corporate policy efficiently. This systematic validation creates documented audit trails that support legal and regulatory disposition requirements.

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