7 Reasons your company should be on a recurring shred schedule

When one thinks of how to optimize efforts and increase efficiency in the home or workplace, it is doubtful that the idea of shredding comes to mind. Things like process, management, and workflow are generally at the forefront when considering making changes to operate at maximum potential. But how does shredding come into play when considering corporate shifts?

Well, that’s easy. Managing files and implementing a process such as shredding to decrease excess and keep organized will all make for a smoother workflow. You’ll save time and room by setting up a recurring onsite shredding–among other things. Your company will see noticeable differences in the way employees function day-to-day, as well as the way your business operates as a whole.

If you’re still wondering how recurring shredding might benefit your business, look no further. Shredding important, confidential, or unnecessary documents has benefits that are often overlooked, and we are here to highlight the 7 significant reasons why you should consider adapting a recurring shred schedule for your establishment.

So why a recurring shred schedule?

1). Declutter your office

In order to perform at peak potential, one must have a clean space. A decluttered space is a decluttered mind, after all. Document shredding can eliminate disorganized spaces and reduce paper waste, so your office can look and feel sparkling clean. Productivity and cleanliness go hand in hand; ensuring that your office is a clean and comfortable place for your employees gives them the opportunity to contribute at maximum capacity. Removing boxes of files and piles of paper can also take a load of stress off anyone who might get anxious around messes.

2). Save time & space

Recurring secure shredding services take away the hassle of moving files boxes around your offices and frees up storage space. It also improves employee productivity + efficiency. Think about it, you’re winning back your employees time that they might be spending sifting through file boxes, trying to figure out which ones to shred and which ones to keep. One time shreds might make sense for you right now, but if your company produces lots of physical documents, setting up a recurring shred cycle will prove to be very valuable and save you time later on. You don’t even have to empty the shred bins at a recycling facility or in the building trash room–we do the dirty work for you.

3). Protect your employees and customers information

When you destroy records via setting up a recurring shred schedule from an established shredding service, you’ll receive a certification of destruction. This ensures that company and customer confidential information is kept protected in the case that they part ways from the company, and keeps personnel files out of the wrong hands. Implementing a shredding policy will give your employees confidence that their information is safe and kept private. Additionally, it will offer your business a sense of security when it comes to managing confidential documents from external clients, leaving your customer base feeling more secure with your practices and customer service efforts.

4). Ensure your business is compliant with the law

If your business is a healthcare organization, law firm, financial service provider, or another establishment that deals with extremely confidential information, depositing papers into a shred bin for later destruction is not just suggested, it’s the law. Many business sectors are required to eradicate data in compliance with laws such as:

• HIPPA
• FACTA
• GLB
• SOX
• And more

5). Grow customer confidence

Making your customers aware that your business has a shred console and regularly shreds records, proposals, data, etc. gives them an idea of where your business places their values. Your company’s concern for the safety and security of others, including your clients, is a green flag. Customers become confident that they are in good hands when they know you have processes in place to take care of business and create trust.

6). Protect the environment

Did you know that shredding actually helps protect the environment? If your corporate office or small business is keen on environmental protection, waste reduction, and generally values social responsibility, shredding should be a no-brainer. When you destroy paper records, you are giving your shredded paper the opportunity to have a new life at a recycled paper products' facility. Not only that, but getting rid of extra paper will also help reduce risk of fire hazard. Of course, digitized documents are preferred when it comes to protecting the environment. However, with the ever present need for documents to still be hard copied, recurring shredding is the next best thing to make certain that those paper documents get recycled.

7). Gain peace of mind

Identity theft and business fraud become worries of the past when you set up a shred schedule to destroy your documents. You can place your frets in other aspects of your business, knowing that your company becomes less vulnerable to safety breaches.

If your business has a need for paper waste elimination and is considering bulk shredding, highly consider using a paper shredding service. The steps are simple:

1. Decide how large of a shred bin you think you’ll need for your business

2. Select how frequently you’d like to have your documents picked up for shredding: daily, weekly, monthly, etc.

3. Coordinate delivery of your shred bin

Once you receive your shred bin, all you have to do is fill it up with papers you no longer need. We’ll take care of the rest. Get started with recurring shredding today!