Small Business Solutions - In a meeting

Small Business Solutions: Keep Your Information Secure & Private

Your one-stop information lifecycle management solution
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Thousands of small businesses, just like yours, rely on their local Iron Mountain location to protect what matters.

With great pressure to be on your game at all times, it can be difficult for many companies -- especially small businesses to keep up.

The good news is we’re here to help. Over 75,000 small businesses rely on us to protect information, unlock insights and transform operations. With Iron Mountain’s services, we can take the bulk of your records management process to enable a more overall streamlined workflow. We even have a convenient online portal to seamlessly manage everything, Iron Mountain Connect™.

Document Scanning & Digital Storage

In addition to our secure offsite record storage, we also provide high-quality scanning services.

Do you really need daily, physical access to 100% of the documents you store onsite? Probably not. By incorporating our digital scanning practices into your document and information management process, you can share important information easily and quickly across your small business.

With our document scanning services, you can move more of your physical documents and files offsite and request digital scans of those you need or use frequently. Through our online account management tool Iron Mountain Connect™, just simply request the digital file copies you want and they’ll be sent within 24 hours.

Our Scanning services include:

Iron Mountain® Image on Demand™

Scanning service that provides your team with digital access to any file at any time without retrieving the entire box. Through this pay-as-you-go service, we can help to minimize operational costs.

Iron Mountain Insight® Essential Edition

This subscription-based service combines our scanning of physical documents with digital storage in a secure cloud repository for centralized visibility and access.
Iron Mountain Small Business Solutions Scanning - Iron Mountain employee scanning

Now is the time to digitally transform your business

Even the most impeccably organized small businesses are having trouble finding what they need quickly. Scanning can be a potential solution to this problem, but only if you use it as a fine instrument instead of a blunt tool.
Outsourcing Digitization: The Smart Choice for Small Businesses - Man working on a computer at a table

Outsourcing Digitization: The Smart Choice For Small Businesses

Digitizing records correctly isn't as easy as it sounds. It requires not only special equipment but also a staff trained on the best practices of indexing and metadata tagging.

Secure IT Asset Disposition

Staying on top of the latest tech can be a challenge. With each advancement, there comes a shift in what’s needed to meet customers’ needs which may have an impact on operational tech devices. As such, there will be a time where technology asset upgrades are necessary to survive.

When that time comes, you will need a proper IT asset disposal program to protect your small business’ information and brand image. Data breaches can still happen to IT assets that aren’t disposed of in a secure manner. As you upgrade technology assets to meet customer needs, securely disposing of older components ensures your most private company details don’t end up in the wrong hands.


  • Secure Chain-of-Custody: Track assets as they are processed through each secure checkpoint up to the final processing and receive an auditable certificate of destruction.
  • National & Global Footprint: With 3,500 trucks in the US and a global reach operating in dozens of countries across five continents, we support your needs at scale.
  • Environmental Sustainability: Feel secure knowing that as an e-Stewards Enterprise, we work with e-Stewards or R2 certified partner organizations that follow the strictest environmental and data privacy guidelines.
  • Protect Your Brand: Protecting critical information for decades, information management is all we do. Iron Mountain is trusted by 95% of the Fortune 1000.
 IT Asset Disposal: How Far Should You Go to Protect Your Assets? - A pile of old computers

IT Asset Disposal: How Far Should You Go To Protect Your Assets?

When disposing of IT assets, how far does an organization have to go?

Secure Business Storage

Office space has always been a hot commodity. Now more than ever, small businesses are making the most out of every square foot - an imperative step towards sustained growth and survival. So, it should come as no surprise that small business owners are continuing to reevaluate their real estate footprint.

What does this have to do with storage?

With Iron Mountain® Records Storage services, you’ll have a local and convenient solution for offsite document storage and retrieval that will help you effectively store, manage, safeguard and retrieve your vital business records and documents. You’ll ensure that your team keeps what it needs and gains access to it when and how they need to.

Benefits of Offsite Storage:

  • Free Up Office Space: Without piles of boxes and large filing cabinets, your team can use your costly office space for more productive tasks.
  • Locally Powered Team: Our over 500 storage facilities across the country are ready to serve your small business. We help establish a fast, convenient and personalized file management process with a dedicated account manager.
  • Reduce Costs: Offsite document services reduce the cost of document storage, labor and administration, helping you lower costs for space, records retrieval, and transportation.

Whether you choose to physically store your files in one of our many offsite locations or shred and store in the cloud, we have a solution for your small business.

When you need some or all of your records back, retrieval requests can easily be made online through our Iron Mountain Connect™ portal. Standard and rush retrieval services are available for your documents, and we can even scan your records for immediate access.

Your company needs a data backup and recovery plan. Onsite server backups won’t help you in the case of a theft, human error, or disaster. With Iron Mountain® Cloud Backup Service you'll have a secure and reliable program that is fully automated, and enables a 1, 24 or 48 hour disaster recovery program tailored specifically for your business. Alternatively, if you do decide to shred your documents for cloud storage, our Iron Cloud Data Management provides tailored solutions to fit your needs.

Small Business Records Storage: Should You Do It Yourself

When it comes to records storage, you have two choices: store records yourself or hire a company to manage storage offsite.

Secure Shredding Services

Shredding paper-based documents doesn’t sound that important. However, many Federal and State Laws require organizations to securely destroy confidential or personally identifiable information. So yes, there is a need to focus on securely disposing documents to help effectively manage your records.

Your small business creates documents that contain sensitive information. But what if it ends up in the wrong hands? If a breach occurs, here’s what it could mean for your small business:

  • Investigations, audits, fines and sanctions
  • Severe damage to your organization’s reputation
  • Loss of your customer’s trust

However you choose to dispose of your documents, we have a safe and cost-effective way to rid yourself of unused paper-based documents. Here are your secure Iron Mountain shredding options:

One-Time Shredding

If your business doesn’t routinely create a large volume of paper documents, one-time shredding may be your best option. It’s a cost-effective way to securely and conveniently rid your organization of files once or on an as needed basis.

Recurring Shredding

Organizations that regularly have sensitive information that requires ongoing destruction should invest in recurring shredding. Depending on your needs, we offer both secure onsite and offsite shredding options. Your team can manage all of its shredding needs through our online management portal.
What Paper Really Cost Small Businesses - Money in a bin

What Paper Really Cost Small Businesses

Just how hard does paper hit your bottom line?


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Contact Iron Mountain

Our Customer Support section can help provide you with the quickest answers to your questions, or feel free to contact us at your convenience