Monetary impact
How long did it take for digitization to impact your bottom line?
Digitally transform your business and centralize your information
When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially with your remote workforce.
Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most.
We can help you prioritize and achieve your goals through a series of backfile conversion and day-forward scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open, and scan your mail.
Your scanning will be done by the provider that you already trust with your paper documents, and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace, and make handling and using your information much easier.
Iron Mountain InSight®
If you want leadership to invest in digitization, you have to provide measurable proof of the value of your efforts. Scroll over each card and learn what to ask to calculate your organization’s return on (digital) investment.
How long did it take for digitization to impact your bottom line?
What did you save on paper and printing?
What about in storage space and equipment?
Any savings in related resources like personnel, business insurance or utilities?
How many employee hours are you saving due to improved workflows?
How much faster can you find information?
Has collaboration across offices improved?
How much more productive or efficient are business processes?
How much time and labor are you saving by making compliance easier?
How much more accurately can you provide information for audits?
How much faster can you find information to satisfy or avoid audits?
Has there been a reduction in fines?
How much faster are you responding to customer requests?
Are you seeing a reduction in errors or wasted time in serving customers?
Is it easier to meet and exceed expectations?
Of organizations achieve payback in under 18 months
Employees can spend nearly half of their day looking for paper files
Non-compliance fines can reach millions of dollars
Of organizations still rely on paper-based contracts and orders
You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more about transforming how you access your data.
Eliminate paper at your ‘front door with Iron Mountain Digital Mailroom service. Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Once your mail is digitized, you can securely store, search and access it in our Content Services Platform, Iron Mountain InSight®.
During the digitization process, metadata is extracted, making it easy and efficient to search and find critical information. We will work with you to streamline your mail distribution to individual or group digital mailboxes. User roles combined with metadata access rules ensure the mail is being viewed by the correct people. Your team will have web and mobile access to your digitized mail, ensuring timely access for remote workers. Collaboration is easy with versioning and commentary options. Need to see who or what actions were taken on a document? Audit tracking functionality helps ensure compliance to processes you have in place.
With our Digital Mailroom solution, you’ll be able to:
Digitise, store, automate, and unlock the power of your data through the power of automation
More than 100 information governance experts are ready to help grow your program with a comprehensive approach
Strategic cloud data management and secure data storage with a trusted partner
*available through storage in Iron Mountain InSight®
Learn how an intelligent digital mailroom service allows you to easily and quickly search your digitised mail from one central, secure location while improving collaboration through approval workflow capabilities.
Digital transformation before the pandemic was often a technology-driven conversation focused on different ways to use cloud, mobile and other options to collaborate online and streamline workflows.
Why digitize? Mismanaged information can slow down your processes, frustrate your customers and reduce efficiency. Not to mention burden your business with the cost of storing paper in premium-priced office space. Your records retention schedule and investment in secure offsite storage combined with intelligent digitizing will give you access to the information you need when you need it. Learn more.
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