Iron Mountain document scanning and digital storage services

Digital Solutions

Document scanning and digital storage

Digitally transform your business and centralize your information

Gain secure, collaborative access to your information 

When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially with your remote workforce.

Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most. 

We can help you prioritize and achieve your goals through a series of backfile conversion and day-forward scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open, and scan your mail. 

Your scanning will be done by the provider that you already trust with your paper documents, and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace, and make handling and using your information much easier.

Iron Mountain Express Scanning

Digitization considerations

If you want leadership to invest in digitization, you have to provide measurable proof of the value of your efforts. Scroll over each card and learn what to ask to calculate your organization’s return on (digital) investment.

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Monetary impact

How long did it take for digitization to impact your bottom line?


Monetary impact

What did you save on paper and printing?

What about in storage space and equipment?

Any savings in related resources like personnel, business insurance or utilities?

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Employee workflow

How many employee hours are you saving due to improved workflows?

Employee workflow

How much faster can you find information?

Has collaboration across offices improved?

How much more productive or efficient are business processes?

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How much time and labor are you saving by making compliance easier?



How much more accurately can you provide information for audits?

How much faster can you find information to satisfy or avoid audits?

Has there been a reduction in fines?

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How is digitization affecting customer satisfaction and retention?


How is digitization affecting customer satisfaction and retention?

How much faster are you responding to customer requests?

Are you seeing a reduction in errors or wasted time in serving customers?

Is it easier to meet and exceed expectations?

  • 84%
    Of organizations achieve payback in under 18 months
  • 40%
    Employees can spend nearly half of their day looking for paper files
  • $1M+
    Non-compliance fines can reach millions of dollars
  • 56%
    Of organizations still rely on paper-based contracts and orders

How document scanning and digital storage works

You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more about transforming how you access your data.

How document scanning and digital storage works

Digital Mailroom solution

Learn more about this innovative digital solution

Eliminate paper at your ‘front door with Iron Mountain Digital Mailroom service. Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Once your mail is digitized, you can securely store, search and access it in our Content Services Platform, Iron Mountain InSight®.

During the digitization process, metadata is extracted, making it easy and efficient to search and find critical information. We will work with you to streamline your mail distribution to individual or group digital mailboxes. User roles combined with metadata access rules ensure the mail is being viewed by the correct people. Your team will have web and mobile access to your digitized mail, ensuring timely access for remote workers. Collaboration is easy with versioning and commentary options. Need to see who or what actions were taken on a document? Audit tracking functionality helps ensure compliance to processes you have in place.

With our Digital Mailroom solution, you’ll be able to: 

  • Easily and quickly search your mail from one central, secure location
  • Improve collaboration with approval workflow capabilities
  • Enable remote access to employees
  • Manage predictable costs through our subscription service

Get the Digital Mailroom solution brief
Digital Transformation

Information management and content services solution

Digitize | Store | Automate | Unlock

As an industry leader in digitization, storage, and automation, we’ll help you bridge the gap between physical and digital information:

  • Automate your document-centric processes
  • Put your data to work so you can make informed business decisions
  • Digitize physical documents
  • Centralize already digitized content and rich media

Learn more


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Features and benefits

  • Leverage Iron Mountain scanning experts, processes, and infrastructure to convert physical documents taking up valuable space to digital, and free up some real estate.
  • Securely protect your information. Your electronic information will be encrypted at rest and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorized users to access only the information that they need.
  • You can ingest documents from other locations, such as other cloud repositories, enterprise content management systems (ECMs), and file shares to centralize access*, storing scanned and digitally born documents for enhanced visibility, connection, and access.
  • Quickly search* using optical character recognition (OCR) technology. The contents of your documents will be completely searchable by text or index, available as many file types in more than 50 different languages.

*available through storage in Iron Mountain InSight®

Get in touch with us to learn more

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