Digital Solutions

Document scanning and digital storage

Digitally transform your business and centralize your information

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Gain secure, collaborative access to your information

When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially with your remote workforce.

Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a secure, scalable cloud platform, we help you find what you need when you need it most.

We can help you prioritize and achieve your goals through a series of backfile conversion and day-forward scanning programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open, and scan your mail.

Your scanning will be done by the provider that you already trust with your paper documents, and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace, and make handling and using your information much easier.

Digitization with InSight DXP

Why digitize?

Today, organizations need to prepare for a scalable digital future, but much of their important, usable data is still locked up in paper documents that are difficult for employees to access or use. Scanning combined with secure, digital storage helps our customers:

Support remote, hybrid workforces

Although 61.9% of companies are planning more remote work now and in the years to come, hybrid and remote workforces struggle to access documents quickly and securely.¹

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Support remote, hybrid workforces

Customers report increased collaboration leading to 26,000 hours saved annually.²

Downsize real estate

Half of global companies plan to cut office space by 2026, with most expecting to cut their space by 10–20%.³

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Downsize real estate

Customers report reduced storage costs of $211K over 3 years.²

Aid in compliance

94% of annual compliance costs come from the labor-intensity of document and data management.⁴

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Aid in compliance

Customers report better security and compliance processes, reducing time spent on auditing work by 25%.²

Consolidate systems

Most content systems (74%) are not connected to other lines of business.⁵

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Consolidate systems

Customers report a 55% efficiency lift related to cataloging and understanding documents and information.²

Free up resources

Office workers spend between 7.6 and 12.5 hours per week searching for information.⁶

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Free up resources

Customers report 40% faster time to documents and information and increased efficiency with $3.1M in savings over 3 years.²

Support environmental, social, and governance (ESG) initiatives

According to the U.S Environmental Protection Agency (EPA), global paper consumption has quadrupled in the past 40 years.⁷

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Support environmental, social, and governance (ESG) initiatives

As physical information gets digitized and stored in InSight DXP, our Secure Shredding program is an option for paper disposition. The offering recycles all collected paper while ensuring compliance with federal, state and industry regulations.

Sources:
¹Squaretalk, Remote work statistics in 2023 and how they influence the workplace, January 26, 2024.
² Iron Mountain, The Total Economic Impact™ of Iron Mountain InSight, a commissioned study conducted by Forrester Consulting, September 2023.
³ CNN, Half of the biggest global companies plan to cut office space. US cities will suffer most, June 6, 2023.

⁴National Bureau of Economic Research, Tracking the cost of complying with government regulation, February 1, 2023.
⁵Iron Mountain, AIIM 2023 state of the intelligent information management industry, June 5, 2023.
⁶ Forbes, Reality check: Still spending more time gathering instead of analyzing, December 17, 2019.
⁷United States Environmental Protection Agency, Identifying greener paper, May 28, 2024.

How document scanning and digital storage works

You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more about transforming how you access your data.

Digitize, share, and collaborate with Iron Mountain InSight solutions

Unite your physical and digital information in Iron Mountain InSight® Digital Experience Platform (DXP). InSight DXP grows with your business, offering a comprehensive platform enabling you to expand your capabilities as your requirements change, including the ability to increase digital storage, number of users, and functionality, such as workflow automation.

The Total Economic Impact™ Of Iron Mountain InSight

As data proliferates, organizations face the daunting challenge of taking control. Over time, organizations have created silos of information for different applications, making retrieval of information from multiple application silos difficult and time-consuming.