Records and Information Management

Smart Records Cleanup Suite

Address your records inventory. No matter how complex the challenge.

It’s time to get smart about legacy records cleanup. Organizations are prioritizing records cleanup like never before to make defensible decisions, reduce cost, mitigate risk, and streamline access to information.

Missing record codes, unknown content, and commingled files can complicate this process and put your records cleanup program on hold.

Our Smart Records Cleanup Suite is a collection of technology-driven solutions that simplify, sort, and structure your records inventory automatically and at scale, helping you make smart decisions about what to keep, defensibly destroy, or digitize. No matter how much you’re storing or where it’s located.

Identify

what you have in your records inventory

Take action

and make defensible decisions

Transform

to a more digital way of working

Clean up your records inventory with Smart Suite

Have boxes that are missing record codes?

Smart Assign

Automatically assigns record codes according to your organization’s retention policies.

Explore Smart Assign

Storing boxes full of unknown contents?

Smart Reveal

Takes purposeful photographs of each box so that you can understand the contents and make informed decisions about the next steps.

Explore Smart Reveal

Commingled files?

Smart Sort

Reorganizes your files according to destruction eligibility, category, association, or whatever you require—regardless of record storage location.

Explore Smart Sort

Not sure where to start?

Compass is a powerful, technology-driven diagnostic tool that can help assess your records cleanup needs. Contact your Iron Mountain rep to learn more.

93%
Of respondents stated a goal to eliminate paper records in the next five years
67%
Place record cleanup projects as a medium to high priority

– Records Identification and Cleanup Priorities Survey, conducted via a third-party provider, April 2022

Get smart about legacy records cleanup

Blogs and Articles

Legacy records cleanup: a powerful alternative to DIY

Whether you're managing your day-to-day program or going through an event such as a merger, acquisition, or divestiture, you can't make strategic business decisions or meet your objectives if your legacy files are not properly organized.

Blogs and Articles

Legacy records cleanup: join the DDIY movement

We know how little it takes for records to build up and get out of control. To figure out what you have and what must be retained, defensibly destroyed, or digitized is a time-consuming and resource-intensive endeavor.

Blogs and Articles

It's finally time to clean up your legacy records

Different problems require different solutions, and that goes as much for fixing your car as it does for cleaning up your legacy records. To clean up your entire records inventory, you need a variety of approaches to address various challenges. Thanks to advances in technology, and innovative thinking, the time has come to finally put order to your paper records inventories.

Blogs and Articles

Gain peace of mind with scalable, defensible legacy records cleanup

With more organizations transitioning to digital platforms and formats, the need to clean up legacy paper records has become a strategic priority. That's why it's finally time to roll up your sleeves, clean up your records, and reap the rewards. The benefits of a well-organized and culled records inventory are compelling and critical to meeting your program objectives.

Infographics

What are your legacy records cleanup challenges?

No matter the scale or complexity of your records inventory, Iron Mountain has the expertise to help you free up internal resources using technology-based solutions that automate decision-making about what records to retain, defensibly destroy, or digitize.

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