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We know how little it takes for records to build up and get out of control. To figure out what you have and what must be retained, defensibly destroyed, or digitized is a time-consuming and resource-intensive endeavor.
Without proper processes and controls, it's easy to over-retain files, which makes it difficult to meet your Information Governance and organizational objectives. This results in:
So, what are Records and Information Management (RIM) professionals up against?
Sorting through thousands of boxes filled with commingled files is no easy task, and adding to the complexity are intricate event-based retention rules. Often, RIM managers handle all of this on their own, with limited budget, few resources, and very little support.
To accomplish your goals, it may seem feasible to take a do-it-yourself (DIY) approach, but that could pose significant challenges, including:
Rather than DIY, consider a DDIY (or don't do it yourself) approach by bringing in a partner with the technology, defensible and repeatable processes, and expertise to help you take control of your records inventory.
Check out my follow-up post on what to do if you decide a DIY approach isn't a good choice for your team.
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