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Have boxes that are missing record codes? Smart Assign automatically assigns record codes according to your organization’s retention policies.
Easily identifying and taking defensible action on your records requires an accurate inventory, including box-level record codes that are aligned with your organization’s retention policies. When records are stored in boxes with identifiable descriptions but without unique record codes, it is difficult to initiate legal holds, respond to audits, and make defensible decisions about what to retain, digitize, or destroy.
Failure to assign record codes according to your retention policies means you’re likely over-retaining records. This not only invites unnecessary costs and risks, but it also limits your ability to respond quickly to compliance obligations or easily navigate mergers, acquisitions, and divestitures.
Iron Mountain Smart Assign is a technology-enabled solution that streamlines the process of assigning record codes at the box level. By assigning record codes that are aligned with your organization’s records retention schedule, Smart Assign provides you with the visibility and confidence you need to make informed, defensible decisions on what to retain, destroy, or digitize.
Don't overlook these proven strategies when downsizing, closing, or moving an office space
A guide to optimizing assets for value generation, sponsored by Iron Mountain.