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What are centralized and decentralized records centers, and which is better for your organization? We break it down here.
All records and information managers must decide whether to store records in a centralized or a decentralized location. Before deciding, they should fully understand these methods, along with the pros and cons of each.
In a centralized records center, all physical files are stored in a single location. The location is administered by the records management staff.
In a decentralized records center, the physical files are located in different places within the organization, such as an end users' office, workstation or other workroom space.
Files in a centralized records center are controlled exclusively by the entire records department, while files in a decentralized records center are controlled by the end user who creates the files.