Published On December 27, 2021Business improvement is tough, but it doesn’t have to be. We've put together nine tips to help your organization make change in 2022.
Bring out the old and ring in the new. It’s a new year, and that means it’s time to see what’s working and what’s not for your organization. But have no fear for this upcoming year! Here are our top nine tips that we hope will inspire your team to make change and Climb Higher in 2022.
The internal audit
From the ground up, here’s where we think your team should focus first.
1. Review your enterprise-wide records retention schedule
Review records retention policies to ensure they’re up-to-date and meet regulatory requirements wherever you do business. Consider how to incorporate rules for retention—and deletion—of your data as it continues to grow in volume and formats. Then make a plan for ensuring how to apply all of the rules for maximum compliance and minimization of data.
2. Make sustainability efforts an active choice from the start
Start by assessing topics that are material to your business and important to your stakeholders. Next, gather pertinent data and set short- and long-term goals. Typical categories to prioritize include emissions, electricity, and waste.
3. Invest in real renewable energy actions
See if there are renewable energy alternatives to possibly reduce or eliminate fossil fuels. The best places to begin are the most energy-intensive areas, like your data center. And if there are environmentally friendly options powered by renewable energy, like colocation offerings, go for it.
Now it’s time to think about protecting your assets and brand reputation.
4. Get ahead of crises and ransomware threats before they happen
Waiting until something bad happens to put a solid protection process in place never ends well. Your team needs to be ready for everything, including the worst-case scenario.
To help with this, think about a 3-2-1-1-0 data protection strategy:
3 different copies of data
2 copies on different media
1 copy that is offsite
1 copy that is offline
Use the offline copy (copy 0) as a no-errors backup for data recovery
Also consider implementing a zero-trust network and multi-factor authentication. You can never be too safe when it comes to safeguarding your critical systems and data.
5. Find opportunities to tighten up all data and IT security
Take a look at your IT asset disposition process. Your organization’s IT assets contain tremendous amounts of vulnerable data and should remain private and secure. However, even when discarding retired IT equipment, your business and customers’ data still needs protection. This is why all retired IT equipment must be securely destroyed or managed once your organization is done with it.
6. Take the social responsibility lead
Leading with a social conscience is a crucial component to how organizations are viewed by customers, employees, and investors, and yet it’s often overlooked. Talk to your vendors to see how they align with your values. Remember, who you engage with is a reflection on your organization. A well-designed and intentional ESG policy can help ensure many voices are being heard and supported.
An eye toward the future
Here are some ways your organization can reconfigure itself by transforming physical and digital spaces to help clear a path for future growth.
7. Move toward a paperless office
Paperwork and files abound at most organizations, with nine out of ten organizations reporting that they store paper records onsite. However, most companies don’t even access those records regularly, especially since the pandemic has forced significant remote work. Now is the time to clean out physical records in filing rooms and cabinets to accommodate a more flexible workforce. Make the call as to whether these files should be stored offsite, digitized, or securely destroyed altogether.
8. Future-proof your corporate mailroom
Take stock of your traditional mail system. How much paper-based mail does your organization receive every month? You’ll find that much of your operations can be transitioned into digitized or intelligent mailrooms. By digitizing incoming paper-based mail, organizations can reduce their paper load and bring many of the benefits of electronic mail to today’s “snail mail.”
9. Ready for true business transformation? Let’s get digital!
To improve productivity, efficiency, and business insights, find ways to unite your physical and digital data. Consider scanning solutions and content services platforms that incorporate artificial intelligence and machine learning capabilities for improved analytics. Not only will digitization help your onsite team, but it will better support remote work options into the future.
There’s nothing like a fresh start to examine your organization and set yourself up for success in the new year. As you’re making goals for the year, keep these tips in mind and rethink how you do business.