Overcome your records and information management challenges, regardless of location or format
Position your organisation for success
No matter where you are on the road to digital transformation, cleaning up legacy records, making strategic digitisation decisions, and getting control of your data are critical to future-proof your program.
Explore the resources below to prepare for what’s next.
Clean up paper
It’s common to feel overwhelmed by your legacy paper records, which have accumulated over the years and may include thousands of boxes spread across various locations. You want to clean up files and make strategic decisions about your inventory, but this has proven easier said than done.
We’ve developed a strategic approach to records management. We go beyond simply storing your records and provide options and innovative solutions that help you manage your inventory throughout the lifecycle.
Explore these resources to learn how cleaning up records in all locations and simplifying your inventory can improve efficiency, reduce costs, and mitigate risks:
Discover more about paper records cleanup
Smart Reveal
Reveal what you have—and potentially who is the rightful owner of each records box
Iron Mountain Clean Start
Optimise space, reduce risk, and enhance sustainability
7 benefits of legacy records consolidation
Records scattered here, there, and everywhere? Unlock hidden value and efficiency. Discover the top 7 benefits of consolidation, from cost savings to AI readiness, and finally take control of your information.
Law firm reduces risk and increases space with Iron Mountain Clean Start
The firm had unsecured and unidentified information, including documents and IT equipment. With limited inhouse resources and expertise, it was unable to securely and effectively complete the project.
See how Clean Start is supporting Iron Mountain's own workplace evolution
Iron Mountain is downsising and moving from our current Boston Office location. See how Clean Start is playing a key role in supporting project execution.
Discover what’s hiding in your record storage boxes with Smart Reveal
When records are stored without metadata or descriptive information, it’s impossible to understand what you have and make defensible decisions on what to retain, defensibly destroy, or digitise.
Make information accessible
Scanning all your records without considering valid reasons leads to increased cost and cyber risk, content clutter for AI modelling, and an abundance of work around guaranteeing accuracy and authenticity. A better approach is to define information value and identify the most relevant records to digitise.
If your organisation needs to adapt retention schedules, discover valuable information hidden in physical records, or manage large scanning projects, explore these resources:
Amy Sheaves, Head of Global Operations Transformation & Solution Strategy in Iron Mountain’s Education Series, The flip side of retention
Discover more about digitisation
Document scanning and digital storage
Transform your business and centralise your information with digital scanning and storage
5 Steps To Prep For Digitization
Evolving to a more digital way of working is a journey. Digitizing paper records is a vital step on that long road.
Digitise paper health records
Iron Mountain Paperless Healthcare solution unifies patient data to accelerate data-driven healthcare insights, and reduce records management costs while improving patient data security and compliance with GDPR and other regulations.
Document scanning success story: City council digitises office administration
Find out how Iron Mountain supports the Foreigners' Registration Office in the town of Schwäbisch Gmünd with digitisation and records management.
Austrian hospital digitises patient records to improve agility and efficiency
Find out how Iron Mountain is helping a hospital digitize their medical records.
Chantel Johnson, VP and Chief Data Officer at Bank of China in Iron Mountain’s Education Series, Digital detox: Practical ways to clean up ROT
Get control of data
Organisations worldwide are grappling with exponential data growth, creating even greater volume issues than they did with paper records.
Addressing your program’s data hygiene complexities can be difficult and includes classifying redundant, obsolete, and trivial data (ROT), understanding your data supply chain, and readying data for use in AI. This process can begin as far back as your physical records cleanup. After all, clean paper records = cleaner digital data.
Here are some helpful resources if you’re ready to get control of your data:
Discover more about data cleanup
Iron Mountain InSight Digital Experience Platform
Access information from a unified, automated, secure platform
Iron Mountain InSight Content Management
Enable a "single-pane-of-glass" view of your digital and physical documents and automate manual processes
Rethink Information Governance: The value of understanding Information Governance
Information governance has evolved in the digital age. This e-book lays out the steps organisations can take to discover, classify and manage information to improve productivity, reduce errors and enable more confident and informed decisions.
From today to future-ready: how to advance state, local, and education digitalization and data accessibility efforts
Most state, local and education organizations have miles to go on their digitalization and data accessibility journey. Most government CIOs are exploring or deploying digital services to citizens, yet they face challenges in terms of organizational silos, insufficient funding, and risk-averse cultures. This whitepaper provides a roadmap for success.
Data Governance vs. Information Governance: Closing the gap
Information governance is generally accepted as a framework for managing information in all its formats throughout its entire lifecycle, including its basic building blocks—data. But how exactly does data governance fit into the framework? Or does it stand alone?
Data insights: how to understand the value of your data
Data is at the heart of any digital solution. In a few simple steps all organisations have the chance to bring data insights to every part of their operations.
