Iron Mountain Pack and Prep service organize your records without lifting a finger

Solution Guides

In today's fast-paced world, it's hard to find the time and resources to review your records and prepare them for offsite storage. Iron Mountain employees are experts at handling records of all formats.

August 20, 20196 mins
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Records and information are of great value to your organization. But they can also pose significant risk if not properly managed and securely stored. Records inconsistently stockpiled around the office — in cartons, filing cabinets, open shelving and other storage areas — can cost your organization more than you think.

  • Records not stored in compliance with internal and external requirements can lead to regulatory violations, fines and data loss.
  • When records are not properly stored with access controls in place, they are made available to all employees — not just those who require access. And this could result in sensitive information getting into the wrong hands.
  • Records can easily be lost or stolen when you don’t require historic tracking of which employee has taken which record.
  •  Without a proper classification and indexing system in place, you’ll struggle to find what you need when you need it.
  • Records kept longer than their retention requirements can increase audit and litigation risk.
  •  Paper records might be taking up space that could be used for higher-value purposes.

So, what should you do? You can’t leave critical business assets lying around the office. They need to be reviewed and either securely stored or securely destroyed in accordance with retention policies. But in today’s fast-paced world, is reviewing aging information and properly preparing it for an offsite move the most efficient use of your time?

Iron Mountain Pack and Prep Service will help you manage your records according to your unique business requirements. Whether you opt for a one-time, periodic or ongoing project, our records management professionals have the expertise you need. Download this guide to learn more.

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