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Policy Center is the retention schedule platform the scales with you. Download this solution brief to learn about the prebuilt version that uses the same high quality legal research as our Enterprise edition.
INDUSTRY FACT: "62% of organizations indicated they struggle against a keep-everything culture"
As the volume of retained business records continues to grow, so do the associated costs and risks of not having a retention schedule. The more information your business retains, the greater the burden of identifying and locating records when you need them for reference purposes and legal compliance. It’s a challenge to ensure your organization is compliant when staying up-to-date on the ever changing rules and regulations can be a full-time job. With limited resources, it’s a struggle to create a culture of compliance within your organization.
With Policy Center Standard Edition, you’ll have a pre-built, legally-defensible retention schedule — backed by the same high quality legal research used by the world’s largest companies. With this user-friendly, web-based tool, you can demonstrate that your retention schedule is driven by current laws and regulations. You can make quick and easy edits to record classes and rules to customize the schedule to meet your needs. The online portal receives updates of legal retention guidelines, based on regulatory changes. It also makes for an easy way to share your policy, further driving compliance across your organization. Policy Center Standard Edition is a subscription service to a cloud based retention policy management platform. Ready for immediate use, there is no need to invest in legal counsel or consultants to create your defensible retention schedule, now or for annual refreshes.
With this tool you will be able to realize the following benefits:
Policy Center Standard Edition is available with the following complementary services:
With our Document Scanning Services, you can have paper documents scanned and indexed, with metadata applied, for easy data retrieval. When your paper documents have reached the end of their useful life and met your organization’s requirements of retention, our Secure Shredding Services will enable you to destroy them, confident that you are complying with regulations governing information destruction.
Policy Center is an available integration capability with Iron Mountain InSight®, our information management and content services platform solution that provides you with a centralized view of your information, allowing secure access and retrieval for your employees in a single cloud repository for enhanced visibility and access. This integration gives you the ability to access updated retention rules and apply them systematically to relevant documents.
When your paper documents have reached the end of their useful life and met your organization’s requirements of retention, our Secure Shredding Services will enable you to destroy them, confident that you are complying with regulations governing information destruction.
In addition to the ready-made records retention schedule for general business requirements, you’ll have the ability to add on additional industry-standard retention schedules for select highly regulated industries, such as banking and insurance. For access to expert Information Governance Advisory Services to help you customize your retention schedule, you also have the option to upgrade to Policy Center Solution Professional Edition.