Iron Mountain supports IT asset lifecycle management with services for many industries.

IT Asset Lifecycle Management (ALM)

From asset deployment and tracking to data destruction and hardware decommissioning, leave it to our experts.

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IT Asset management services: Protect your data. Protect the environment. Protect your bottom line.

Your company’s data is valuable — to you, to competitors, and to cybercriminals. From the time it is created until it is securely destroyed, data is one of your most powerful resources.

To protect your data, it’s imperative to protect the hardware assets your data resides on through effective asset lifecycle management (ALM).

What is IT asset lifecycle management?

IT Asset Lifecycle Management is the strategic management of an organisation's IT assets and inventory throughout their entire lifecycle. Through asset deployment, tracking and inventory management, to IT asset remarketing, hardware decommissioning, electronic waste disposal and data destruction, IT asset lifecycle management aims to protect your data, ensure optimised use of your data-bearing hardware, maximises your return on investment on IT equipment, and minimises your environmental impact.

At Iron Mountain Malaysia, we can partner with you to develop a program that cares for your assets from deployment and active usage to retirement and disposition, supported by our industry-leading data security and sustainability measures.

Common challenges with IT Asset Lifecycle and Inventory Management

Implementing an effective IT Asset Lifecycle Management program can be challenging for organisations due to restraints on resources and differing business priorities. Common challenges include:

  • Lack of resources: Organisations may not have the necessary resources to implement and maintain an ALM program as it is usually not a business priority of key function.
  • Lack of visibility: Companies without a standardised tracking process may not have full visibility into their IT assets, leading to inefficiencies and increased risk of compliance issues and downtimes.
  • Inadequate processes: There may be inadequate processes in place to manage IT assets, leading to errors, waste, and compliance issues.
Best practices for IT Asset Lifecycle Management

To ensure the success of your IT asset lifecycle management program, we recommend the following best practices:

  • Conduct regular audits: Regular audits can help you identify and track your IT assets and ensure they are performing optimally.
  • Create a central repository: A centralised repository can help you manage and track your IT assets effectively.
  • Establish clear policies and procedures: Clear policies and procedures can help ensure that your IT assets are easily tracked and in compliance with regulations.

Stages of IT Asset Lifecycle Management

Here’s how Iron Mountain Malaysia approach to Asset Lifecycle Management elevates your IT practices to help you maximise efficiency, reduce risk of non-compliance, increase competitive advantage, and exceed your environmental, social, and governance (ESG) goals.

  • Asset procurement: Iron Mountain will work with you to identify requirements and procure the most suitable assets to meet your business needs.
  • Asset deployment: A single deployment can involve a handful of assets to thousands of different types of equipment. It can take a surprising amount of time before the equipment is fully functional and operational. Leave the set up, installation and configuration in the hands of our experts to maximise the value each asset brings to your company.
  • IT asset tracking and inventory management: Each asset should be accounted for and tracked from the moment they arrive to maintain an accurate inventory of your IT assets and their respective configurations. This allows us to easily track and monitor the performance of every IT asset to ensure optimal performance and compliance with security and regulatory requirements.
  • Asset redeployment: Iron Mountain can help to identify underutilised assets and come up with a strategic plan to reallocate, redeploy, or decommission IT assets and hardware to maximise value and return on investment.
  • Hardware decommissioning: For IT assets that have reached the end of their lifecycle, companies have to securely decommission all data-bearing IT assets. This may encompass data sanitisation, hardware degaussing and destruction, and more, depending on the type of IT asset involved. Iron Mountain experts can help to decommission hardware effectively and efficiently to minimise downtime.
  • Data destruction and sanitisation: IT assets often contain sensitive information that can significantly harm a company if accessed by unauthorised parties. Using cutting-edge technology and industry best practices, Iron Mountain thoroughly wipes and destroys all data in your hardware to ensure it does not fall into the wrong hands.
  • IT asset remarketing: Leverage the experience and industry knowledge of Iron Mountain experts to determine which equipment has potential for reuse and resale, and which assets are not worth the effort to remarket. Tap into our extensive network of buyers through multiple direct sales channels to recover the maximum value from your retired IT assets.
  • Electronic waste disposal: When disposing of IT assets, Iron Mountain ensures your company complies with the latest security and sustainability regulations. Materials that cannot be repurposed or resold will be recycled in a secure and environmentally-friendly manner, contributing to the team’s sustainability efforts.

From asset deployment to disposition, you will be able to track your IT assets throughout the asset lifecycle. Certificates to verify asset and data destruction will be issued at the end of the destruction process to prove that your materials have been thoroughly broken down.

* subject to geographic availability

Learn how to identify new requirements and select and procure assets with Iron Mountain asset life management services.
The three most important tasks to execute correctly, and to which ITAD executives should pay special attention, are transportation logistics/chain of custody, data sanitisation, and recycling.
GartnerGartner Market Guide for IT Asset Disposition; Rob Schafer, Christopher Dixon; January 23, 2023. Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organisation and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose. Gartner Logo: GARTNER is a registered trademark and service mark of Gartner, Inc. and/or its affiliates in the U.S. and internationally and is used herein with permission. All rights reserved.

Your sensitive data. Our best-in-class security.

At every step of the IT asset disposition (ITAD) journey, we provide meaningful end-to-end data protection.


Your sensitive data. Our best-in-class security.

Starting with world-class logistics and global tracking services, we send our fleet of over 3,000 purpose-built trucks with advanced security features, operated by our carefully vetted and trained personnel, right to your doors. We then process your assets ensuring a transparent, audit-ready, and traceable chain of custody with complete and comprehensive data destruction.

Deliver maximum value recovery and drive ROI

With more frequent individual device and data centre infrastructure refresh cycles, maximising agility, efficiency, and return on investment (ROI) is key for your competitive edge.


Deliver maximum value recovery and drive ROI

Through our data center remarketing services, customers report higher value recovery versus competitors, which helps fund tech refreshes and alleviate stretched budgets. From onsite data sanitisation, deinstallation, and device pickup to sustainable asset disposition, having one partner streamlines operations while reducing costs and managing security risks.

Where sustainability is the new it norm

Continuous technological innovation has produced an explosion of e-waste which has resulted in increased regulation focused on improving global sustainability.


Where sustainability is the new it norm

At every step of the way, we work with our customers to reduce their carbon emissions and e-waste. By enabling faster and less disruptive refresh cycles, we make it easier for companies to quickly deploy newer, more efficient, and environmentally friendly technology. At the same time, our remarketing and recycling programs minimise the amount of material entering waste streams. And, our comprehensive, audit-ready reporting helps you manage performance against your ESG targets.

Unmatched offerings with a global reach

Your success is our success. With every interaction, we take the complexity and worry out of managing IT asset disposition for enterprises at any scale.


Unmatched offerings with a global reach

We pride ourselves on a unique combination of global reach with a local focus that meets our customers wherever they do business, now offering ITAD services in over 30 countries. As one of the largest and most established players in IT asset disposition, we’re uniquely equipped to support all your ITAD requirements.

  • 3M+
    Drives sanitised per year
  • $1B+
    For clients via remarketing
  • 650K+ end-user assets
    End-user assets processed per year
  • 32
    Countries supported globally

How our services elevate your Asset Lifecycle Management

Want to consolidate your IT asset management to gain global visibility and control? We’ve got you covered.

Whether it’s managing tech for remote workers, scaling facilities due to M&A activity, consolidations, or migration to the cloud, we’re here to help. Our portfolio of solutions enables your team to work with a single trusted partner. We provide:

  • Certified, audit-ready data sanitisation
  • End-to-end secure chain of custody
  • Maximum value recovery from retired assets
  • Compliant and environmentally responsible IT asset disposition
Supporting your business with IT asset management services and secure ITAD for corporate end-user devices & data centres, including:
  • Physical Audit
  • Onsite Deployment
  • Asset Storage
  • Asset Tagging
  • Asset Redeployment
  • Asset Management API
  • Box Program
  • Data Destruction & Erasure
  • Media Destruction
  • Maximum Value Recovery Remarketing
  • eWaste Recycling
  • Data Center Decommissioning
  • Corporate End User Decommissioning
  • Corporate End User Console Program
  • Recertification & Reengineering

* subject to geographic availability

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Why work with Iron Mountain?

Why Iron Mountain?

We have the experience and expertise to streamline your organisation while keeping your enterprise and customer data safe and secure. Together, we elevate the power of your work.

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