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Records and Information Management

Smart Reveal

Improve inventory record accuracy and identify unknown records to support confident, defensible disposition decisions.

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What is Smart Reveal?

Smart Reveal is a records intelligence solution that helps organisations understand the contents of unknown or poorly described boxes without the need for time-consuming manual reviews. 

By combining historical metadata with images of box exteriors, and aerial views of internal contents, Smart Reveal improves inventory record accuracy and enables faster, more confident defensible disposition decisions.

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Smart Reveal

 How Smart Reveal works



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Identify boxes in storage with little or no descriptive information.

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Take pictures of the box face, and its contents from the top, with options for more images if needed.

third step of smart reveal solution

Review box pictures via our secure gateway. Select and assign your required action for each box

What are the benefits of Iron Mountain Smart Reveal?

With Smart Reveal, you can act with confidence, knowing you are making the right disposition decision for every record, every time.

Improve inventory record accuracy

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Get a full understanding of your records inventory so you can make informed decisions and take appropriate actions.

Make defensible disposition decisions about what records to keep, destroy, or digitise

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Stop storing everything, digitising everything, or indiscriminately destroying records you’re obligated to keep. 

Reduce the cost and risk of storage

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Storing everything increases costs and puts you at risk of compliance violations. Stop paying to store records that you no longer need to keep.

Optimise your inventory record system

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Increase your organisation’s speed and efficiency by giving employees the ability to find what they need and make quick decisions.

Streamline disposition records management


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Reduce the time spent searching your records by limiting time-consuming manual box reviews.

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Smart Sort

When boxes are filled with commingled records, it is difficult to make defensible decisions on disposition.

Iron Mountain’s Smart Sort technology is used to sort and reorganise files by:

  • destruction eligibility date
  • category
  • association
  • and additional requirements that you define
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We make it easy to get started.

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Why Iron Mountain?

Iron Mountain combines decades of records management expertise with a suite of technology-driven products that address an organisation’s entire physical records inventory.

With Smart Reveal, you get a one-of-a-kind, cost-effective solution that reveals the unknown contents of your boxes quickly and accurately;without the need for burdensome manual processes, or placing unnecessary strain on your team or resources.

To learn more about Smart Reveal, please contact your sales representative or complete this form.

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Frequently asked questions

How do I know which boxes of records are the right fit for Smart Reveal?
Smart Reveal is designed for boxes of records stored with limited or no descriptive data.
Can Iron Mountain help me decide which boxes should go through the Smart Reveal process?
Yes, our sales team can use a diagnostic tool to generate a report that lists all boxes of records with limited or no descriptive information stored at Iron Mountain facilities. From that list, you can select boxes for the Smart Reveal process.
How many pictures will Smart Reveal provide?
Each Smart Reveal engagement is customisable. You can choose the number of pictures and views you need to meet your project requirements.
Can Smart Reveal work for non-paper records?
Yes, Smart Reveal works with any physical asset, such as pathology slides/blocks, microfilm, microfiche, etc.
What does Iron Mountain need from me in order to set up a Smart Reveal project?
We will partner with you to generate a list of boxes that will benefit from the Smart Reveal process. From that list, we’ll need you to select which boxes you’d like to run through the Smart Reveal process.
Can I decide how many boxes I want to run through the Smart Reveal process?
Yes, you can decide the quantity of boxes based on your budget, priorities, timelines, etc.
Is there a minimum number of boxes required to leverage Smart Reveal?
The minimum is a Proof of Concept for 40 boxes.
My inventory is located across several record storage facilities. Can I expect the same experience at every site?
Our technology-enabled solution ensures that your experience is consistent regardless of the location of your records inventory.
Are there other products or programs that pair with Smart Reveal to help me clean up my legacy records?

Iron Mountain Smart Sort will help you sort and reorganise your commingled files according to destruction eligibility, record type, record status, unique identifier, or any other criteria you decide. For more information, visit ironmountain.com/smartsort.

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