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Digital business

Document Scanning and Digital Storage

Digitally transform your business and centralise your information

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Secure, collaborative access to your information

When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially your remote workforce.

Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most. We can help you prioritise and achieve your goals through a series of Backfile Conversion and Day Forward Scanning programmes. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open and scan your mail.

Your scanning will be done by the provider that you already trust with your paper documents and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace and make handling of your information & its usage much easier.

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Digitisation considerations

If you want leadership to invest in digitisation, you have to provide measurable proof of the value of your efforts. Scroll over each card and learn what to ask to calculate your organisation’s return on (digital) investment.

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Monetary impact

How long did it take for digitisation to impact your bottom line?

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Monetary impact

What did you save on paper and printing?

What about in storage space and equipment?

Any savings in related resources like personnel, business insurance or utilities?
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Employee workflow

How many employee hours are you saving due to improved workflows?

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Employee workflow

How much faster can you find information?

Has collaboration across offices improved?

How much more productive or efficient are business processes?
 
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Compliance

How much time and labor are you saving by making compliance easier?
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Compliance

How much more accurately can you provide information for audits?

How much faster can you find information to satisfy or avoid audits?

Has there been a reduction in fines?
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How is digitisation affecting customer satisfaction and retention?

How is digitisation affecting customer satisfaction and retention?
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How is digitisation affecting customer satisfaction and retention?

How much faster are you responding to customer requests?

Are you seeing a reduction in errors or wasted time in serving customers?

Is it easier to meet and exceed expectations?
 

The benefits of Document Scanning & Digital Storage services

With Document Scanning & Digital Storage services you’ll be able to:
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Free up space

Leverage Iron Mountain scanning experts, processes and infrastructure to convert physical documents taking up valuable space to digital.
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Securely protect your information

Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorised users to access only the information that they need.
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Centralise access

You can ingest documents from other locations, such as other cloud repositories, enterprise content management systems (ECMs) and file shares, to centrally store scanned and digitally born documents for enhanced visibility, connection and access.
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Quickly Search

Using optical character recognition (OCR) technology, the contents of your documents will be completely searchable by text or index, available for many file types and in 50+ languages.
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  • 84%
    Of organisations achieve payback in under 18 months
  • 40%
    Employees can spend nearly half of their day looking for paper files
  • £1M+
    Non-compliance fines can reach millions of pounds
  • 56%
    Of organisations still rely on paper-based contracts and orders

How document scanning and digital storage works

You can count on Iron Mountain scanning experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements. See below for a closer look at how you can get better visibility into your information:

How document scanning and digital storage works
Workplace evolution

Eliminate paper at your “front door” with Iron Mountain’s Digital Mailroom service

Learn more about this innovative digital solution

Iron Mountain scans, indexes, and ensures quality control to meet your document conversion requirements.

With our Digital Mailroom solution, you’ll be able to: 

  • Easily and quickly search your mail from one central, secure location
  • Improve collaboration with approval workflow capabilities
  • Enable remote access to employees
  • Manage predictable costs through our subscription service
Digital Transformation

Information management and content services solution

These transformation solutions secure and unlock value from your data

As an industry leader in digitisation, storage, and automation, we’ll help you bridge the gap between physical and digital information:

  • Automate your document-centric processes
  • Put your data to work so you can make informed business decisions
  • Digitise physical documents
  • Centralise already digitised content and rich media
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Why use document scanning and digital storage services?

  • Leverage Iron Mountain scanning experts, processes, and infrastructure to convert physical documents taking up valuable space to digital, and free up some real estate.
  • Securely protect your information. Your electronic information will be encrypted at rest and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorised users to access only the information that they need.
  • You can ingest documents from other locations, such as other cloud repositories, enterprise content management systems (ECMs), and file shares to centralise access*, storing scanned and digitally born documents for enhanced visibility, connection, and access.
  • Quickly search* using optical character recognition (OCR) technology. The contents of your documents will be completely searchable by text or index, available as many file types in more than 50 different languages.

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