Overcome your records and information management challenges, regardless of location or format
Position your organisation for success
No matter where you are on the road to digital transformation, cleaning up legacy records, making strategic digitisation decisions, and getting control of your data are critical to future-proof your program.
Explore the resources below to prepare for what’s next.
Clean up paper
It’s common to feel overwhelmed by your legacy paper records, which have accumulated over the years and may include thousands of boxes spread across various locations. You want to clean up files and make strategic decisions about your inventory, but this has proven easier said than done.
We’ve developed a strategic approach to records management. We go beyond simply storing your records and provide options and innovative solutions that help you manage your inventory throughout the lifecycle.
Explore these resources to learn how cleaning up records in all locations and simplifying your inventory can improve efficiency, reduce costs, and mitigate risks:
Discover more about paper records cleanup
Clean up your paper records inventory with a clear path forward
Iron Mountain Compass is a technology-driven diagnostic tool that guides you to your records cleanup starting point.
UTMB Health starts with Smart Sort to advance digital transformation
Faced with the closure of a historic facility and the need to identify, sort, and move thousands of patient records, microfiche, and microfilm, UTMB Health needed to defensibly reduce and relocate its inventory in a matter of months.
Iron Mountain Clean Start
Be it office relocation, reconfiguration or closure, Iron Mountain Malaysia’s Clean Start can support you in your digital workplace transformation journey.
Make information accessible
Scanning all your records without considering valid reasons leads to increased cost and cyber risk, content clutter for AI modeling, and an abundance of work around guaranteeing accuracy and authenticity. A better approach is to define information value and identify the most relevant records to digitise.
If your organisation needs to adapt retention schedules, discover valuable information hidden in physical records, or manage large scanning projects, explore these resources:
Amy Sheaves, Head of Global Operations Transformation & Solution Strategy in Iron Mountain’s Education Series, The flip side of retention
Discover more about digitisation
Chantel Johnson, VP and Chief Data Officer at Bank of China in Iron Mountain’s Education Series, Digital detox: Practical ways to clean up ROT
Get control of data
Organisations worldwide are grappling with exponential data growth, creating even greater volume issues than they did with paper records.
Addressing your program’s data hygiene complexities can be difficult and includes classifying redundant, obsolete, and trivial data (ROT), understanding your data supply chain, and readying data for use in AI. This process can begin as far back as your physical records cleanup. After all, clean paper records = cleaner digital data.
Here are some helpful resources if you’re ready to get control of your data:
Discover more about data cleanup
From hidden potential to the power of AI: Prepare your information for the future
How your organisation can position itself for success in an era of digital advancement, artificial intelligence, and rapid growth.
Iron Mountain InSight Digital Experience Platform
Access information from a unified, automated, secure platform
Digital detox: Practical ways to clean up ROT
Surges in data volume are front and center for today’s information managers. Redundant, obsolete, and trivial (ROT) data increases your risk exposure and devalues your digital assets. Experts from our recent 2024 Education Series session share practical advice for your next data cleanup project.
