Elevate the power of your work
Get a FREE consultation today!
Your hardcopy records hold the answers you need to drive your company forward. So, it's no surprise that you rely on them every day to enable new business strategies, respond to customer requests or support your compliance practices. But when you struggle to find your records in a timely manner, your ability to answer the questions that are so essential to the success of your organization will be significantly impaired.
Even as you transform to a more digital way of working, physical copies of records need to be retained to meet internal and external compliance requirements. If you aren’t storing and protecting these documents using the proper processes, security, and environmental controls, and making them available when needed, you are putting the reputation and well-being of your organization at risk.
Iron Mountain Records Centers adhere to key facility requirements for:
Your records will be tagged and classified using your own terminology and made available on our intuitive Iron Mountain Connect™ web portal, helping you quickly locate and retrieve the information you need to address internal and external requests.
Using your smartphone or tablet,the Iron Mountain® Mobile app helps you stay up-to-date with your record orders. With this app, you can place new pick up orders, track existing orders like pickups, deliveries and supplies, as well as receive notifications about records and supply orders.
Iron Mountain’s File Room Solution replicates your on site file room within a secure offsite storage environment. With our solution, active files are managed according to your filing system — with retrievals, refiles, interfiles, and dropfiling performed by our expert staff.
When it comes to implementing one-time, periodic, or ongoing records management projects, we are ready to help. Iron Mountain’s Project Services team can purge and pack your records for storage with an option to collect metadata and index files. When it’s time for an audit, we can help inventory your cartons, prepare files, and provide proof of your inventory’s location.
Have your stored records digitized on demand and securely delivered with a simple request via Iron Mountain Connect™. We can also work with you to design a scalabledocument imaging program that makes records readily accessible to your employees who need the information.
Iron Mountain InSight®Essential Edition is a subscription-based solution that combines document scanning with digital storage in a secure cloud repository. With this solution, you can centrally access and manage your information.
Our Advisory Services provide the insights you’ll need to establish, manage, and customize your RIM program.You’ll have access to expertise that helps you address the complexities of complying with the growing number of state and federal compliance and privacy regulations governing records.
With our Iron Mountain Staffing service, you’ll have trained RIM professionals working alongside you to implement and administer your RIM program. With years of experience in policy management and consistent implementation, Iron Mountain can help you achieve a compliant RIM program.
At the end of the retention period, Iron Mountain Secure Shredding services protect the privacy of your information by destroying paper records in a cost-efficient, safe, and compliant way. After securely shredding your documents, we recycle all shredded material and provide a “Green Report” to demonstrate your contribution to global sustainability efforts.
Iron Mountain Clean Start can help you maximize real estate by clearing out materials that are occupying valuable space, including paper records, filing cabinets, servers, PCsand IT assets, office equipment, cabinets, furniture, artwork, and more. We’ll manage the clean-out process and facilitate the secure destruction or donation of the items you don’t need and the temporary or permanent storage of the ones you do.
Because restaurants are meant to serve food and not manage records, Texas Roadhouse struggled under volumes of paper documents stored at each location,including receipts, personnel records, computer-generated reports, invoices, and old training materials.These documents consumed valuable space that could be dedicated to more productive purposes.
Iron Mountain supported the restaurant’s effort to sort and organize paper documents at each location. At the end of a three-year process, 380,000 pounds of paper were processed for secure shredding, and1,700 boxes of records were delivered to Iron Mountain facilities for safe storage.
More than 100 information governance experts are ready to help grow your program with a comprehensive approach
Gain flexible, affordable, and secure vital records storage in our underground vault
Preserve your important records with highly secure and compliant offsite storage
Easily shop online to stock up on file boxes and records storage supplies