Offsite Records Storage

Highly secure and compliant document storage to preserve and protect your records
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Offsite Records Storage

Highly secure and compliant document storage to preserve and protect your records
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Records and information are the lifeblood of any organization. Safe and secure document storage is critical to compliance and business continuity.

Iron Mountain’s RIM professionals work with you to identify records for relocation to our secure off-site records storage facilities. Records are tagged and classified using your own terminology, tracked with RFID labels and made available on-demand through our intuitive Iron Mountain Connect™ web portal, so you quickly locate and retrieve information as needed.

The Proof is in the Building

Iron Mountain Records Centers adhere to key facility requirements for:

  • Security. Inclusive of construction, perimeter security, entry security, interior security and security planning.
  • Fire Safety. Preventative measures with proven fire-safe construction and dependable water supplies.
  • Environmental Controls. Comprehensive environmental conditions that safeguard your records from the elements.

Auditable Chain of Custody

Iron Mountain facilities are governed by strict, industry-leading chain-of-custody procedures. Our proven workflows and technology-enabled tagging means you'll have complete visibility and control over your inventory at all times.

People You Can Trust

Iron Mountain conducts rigorous background checks, employee screenings and formalized training to ensure the highest standards of security are maintained in document storage.

Offsite Doesn’t Mean Offline

The Iron Mountain Connect™ Records Management application provides an online document storage solution to manage your cartons of records and files that are stored offsite, including metadata, searching, tracking and processing of service requests. With just a few clicks, you can search through your inventory, locate what’s required to satisfy an internal or external request and arrange for it to be quickly scanned or delivered by one of our vetted and trained employees.This frees-up valuable real estate and staff, without sacrificing visibility into your information assets, even maintaining rapid access to high-activity files through our File Room Solution.

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Gain quick access to your inventory and improve governance with RFID technology.
Information Management

Records Management Solution Brief

Records and information are the lifeblood of any organization. Managing and protecting these valuable assets is a must.

Document Storage

Free up your office space by moving your boxes over to Iron Mountain's secure storage facilities.

Service Option - Off-site storage.
Scheduling - After purchase, one of our customer experience experts will contact you to discuss providing you with boxes and set a date for your service during a quick onboarding call
Timeline - Monthly recurring storage service (Annual Contract).
Typical box sizes - 15x12x10 (1.2 cubic feet).

Starting at $109 per month

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document storage

Iron Mountain Smart Sort For REcords Management

Keeping records longer than necessary invites unnecessary risk and expense. Not only must your organization contend with storage and records management costs, but regulatory penalties and reputation damage stemming from information loss and/or compliance violations can run into the millions.

With Iron Mountain Smart Sort, you can destroy paper records as they meet retention requirements and enable a more compliant and efficient records management program.

  • Easily Identify Destruction Eligibility
  • Enable Box-level Destruction
  • Reduce Program Costs & Risks
  • Improve Find Rates
How It Works

Iron Mountain trained records management professionals will survey your inventory to identify destruction eligibility at the file-level. Then, using input from your database and records retention schedule, they’ll work alongside your team—onsite or remote—to organize your records according to destruction eligibility year, so you can confidently destroy paper documents as retention requirements expire.

Your organization will:

Media and file to cloud secure storage

Gain greater record inventory integrity and visibility. All records will be assigned key metadata for fast discoverability, and all records will be classified and stored by destruction eligibility date.
Blue icon of a paper shredder

Reduce record management costs and risks. Policies built on the defensible acceleration of the destruction of paper records ensures your organization is storing only what it needs. Storage and associated management costs are reduced, as is the risk of information loss and/or compliance violations.
Blue icon of a computer screen with files

Increase productivity. An organized, discoverable records inventory ensures employees don’t waste hours searching for information. Needed records are available at the click of a button.

Specialized Storage

Not all records management companies can meet specialized storage needs, such as preserving larger volumes of records or materials that require special environmental controls. Iron Mountain can design and create a customized vault to meet your specifications.

Features include:
  • Climate-controlled storage for materials that require definitive environmental and relative humidity specifications.
  • Separate vault storage for film, magnetic and mixed media to prevent cross contamination.

Underground Storage

“The Underground” is a secure information storage facility that lies 220 feet below ground in a former limestone mine, making it ideally suited to preserve information against extreme temperature or humidity, natural disasters and pests.

Features include:

  • Exceptional Security: Armed guards, 24/7 monitoring, and leading-edge technology.
  • Environmental Protection: Vaults maintain specified temperature and relative humidity conditions for medium-term and extended-term storage conditions.
  • Options for Private or Shared Vaults.

Contact Iron Mountain

Our Customer Support section can help provide you with the quickest answers to your questions, or feel free to contact us at your convenience.

business women

Contact Iron Mountain

Our Customer Support section can help provide you with the quickest answers to your questions, or feel free to contact us at your convenience.