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How information management can solve your biggest small business challenges

Your business faces many challenges, from outgrown or unused office space to tight budgets and the overwhelming world of compliance and cybersecurity. A solid business information management strategy can (and should) play a role in maximizing your resources and protecting your business and customer data. Without it, you’re operating in the dark and opening your business to risk.

Our information management experts have curated these resources to help guide you toward greater success.

Is your office space holding you back?

Workspaces that foster collaboration, innovation, and productivity are the way of the future. But years of operation and clutter can leave you stuck in overcrowded or wasted space. For small to midsize businesses, there is a way forward. Learn more about reducing your office footprint and gaining control of your physical assets to prepare for the workplace of tomorrow.

Read more: Should you do it yourself
Information management for small business

The real cost of information mismanagement

Shredding, scanning, and storing paper documents are all hidden costs of running a business. Modernizing how you handle paper and digital files can reduce your dependence on physical storage and outdated processes, and help you avoid costly data breaches. Many business owners believe the cost of updating their information management methods isn’t worth it, but small and strategic efforts do lead to big cost savings.

Resources related to cost reduction

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Blogs and Articles

Understanding the Costs of Document Shredding for Your Business

In today’s digital age, the significance of document security is often underestimated. However, protecting sensitive information remains crucial for both individuals and organizations. Document shredding is a key component of this security process, providing a reliable way to dispose of confidential information securely. But how much does document shredding cost?
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Blogs and Articles

How much does it cost to scan documents?

Explore document scanning costs and factors like quantity, complexity, and additional services. Get a quick quote using our online calculator.
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Blogs and Articles

5 ways your small business can save money with ITAD

Going beyond the security and compliance benefits, let's take a look at five ways effective ITAD can help your business manage costs.
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Blogs and Articles

5 Grants to help your small business

While some of the elements of operating a small business are relatively easy, others like funding can completely cripple you. The good news is that there are plenty of small business grants, and you just need to know where to look.
What Paper Really Cost Small Businesses - Money in a bin
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What paper really cost small businesses

Just how hard does paper hit your bottom line? The cost of a single box of paper is around $50.

From tax returns to payroll records: How compliant is your business?

How do you know which documents to shred, which ones to keep, and for how long? What about protecting your customers’ and employees’ privacy and safeguarding your business from legal and financial liabilities? Staying compliant can be overwhelming, especially if you deal with sensitive information or have strict industry regulations. Prioritizing a records system that works for your business is an important first step to getting and staying compliant.

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Resources related to compliance

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Blogs and Articles

Understanding how long should you keep tax documents

Learn the importance of keeping tax documents, including how long to retain them, best storage methods, and secure disposal practices
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Blogs and Articles

3 tips for disposing of unused IT equipment: small business edition

There are many reasons why your small business should responsibly dispose of its retired electronics and IT equipment. Here are three practical tips to help you start on the path to safe and sustainable disposal.

Protecting your business in a digital world

Small businesses continue to be a major target for hackers. From improper electronics disposal to inadequate passwords and sensitive email lists, your business faces data risks every day. As the world (and your business) moves forward in a rapidly changing digital landscape, here’s how to protect yourself and your customers with simple security measures.

Why Your Small Business Should be Responsibly Disposing of IT Electronics

Why your small business should be responsibly disposing of IT electronics

When it comes to retiring computer equipment, it is essential for small businesses to prioritize the secure disposal of their technology.
Protect your small business with these data security tips | hand picking up shredded paper

Protect your small business with these data security tips

Here are five simple tips to help your small business enhance data security and protect what matters most.
The risks associated with improper IT asset disposition (ITAD)

7 must-dos for small business ITAD

Many small to midsize companies are unaware of the risks associated with improper IT asset disposition (ITAD).
Small Businesses' Digitization Program Guide- A small business owner looking at records

The small business digital evolution

Small businesses worldwide are already reaping the benefits of more streamlined operations, safer storage, and faster growth.
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A expert guide to Digital Transformation

Unlock business potential through digital transformation: optimize efficiency, elevate experiences, and drive growth.
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Helping small businesses succeed

Thousands of small businesses, just like yours, rely on their local Iron Mountain location to protect what matters. You create confidential information every day. We focus on protecting it.
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How to prepare documents for tax season in 2024

Get ready for the 2024 tax season with expert advice on organizing and retaining essential documents. Learn IRS guidelines, tips for shredding sensitive files, and digitizing documents for security.
Fall data cleanup for small businesses: Prepare for a productive season ahead

Fall data cleanup for small businesses: Prepare for a productive season ahead

As the leaves change and the air turns crisp, it’s the perfect time for small businesses to embark on a crucial but often overlooked task: fall data cleanup.
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Getting real about going digital: 6 lessons for small business leaders

At Iron Mountain, we've learned a thing or two about what it takes to get digitization right. Here are six key learnings from our small business experts to help you on your digital journey.
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1 New Year's business goals for 2024

Setting business goals at the start of a new year allows for a clean slate and a chance to refocus on objectives that align with evolving market trends and strategies. Here are 11 business goals to set in the new year.
Records Management Policies

6 Consequences of bad records and document management policies

Effective document and record management practices are a critical aspect of business productivity. In fact, statistics show that document challenges are usually responsible for over 21% of an organizational productivity loss.
Taking Your Small Business From Paper To Digital: Why Digitization Is The Key To Efficiency

5 Steps for taking your small business from paper to digital

Here are five steps to help your small business move from paper to digital, modernize its data, and build new information management practices for the future.
The Legal Ramifications of a Data Breach - Lady Justice with businesswomen typing | Iron Mountain

What happens after a data breach? Legal ramifications and beyond

Here’s what to anticipate and how to protect your customers’ sensitive information and your bottom line.

Iron Mountain solutions for your small business:

Iron Mountain Clean Start

Reduce risk, improve productivity, and enhance sustainability as you elevate your workplace

IT asset disposition

Enhance security, improve sustainability, and protect your brand reputation with our ITAD services

Records Storage

Preserve your important records with highly secure and compliant offsite storage

Smart records cleanup suite

A suite of solutions for your records inventory

Secure shredding

Pair our secure shredding services with document digitization and see your efficiencies increase

Why choose Iron Mountain small business solutions

Information management has changed over the years but so have we. Over 75,000 small businesses rely on us to protect information, unlock insights, and transform their operations.

What we do:

  • Secure storage - Local, convenient, and secure offsite storage to manage and protect your vital business documents for easy retrieval as needed.
  • Digital transformation - Strategies to meet your needs, with options like scanning, Image on Demand™, and Iron Mountain InSight® Essential.
  • Secure destruction - Secure shredding and e-waste disposal that is local, sustainable, cost-effective, and convenient.

Iron Mountain is a trusted partner to help you navigate the ever-changing business landscape, so you can focus on what you do best.

We're here to help.

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