Digital Mailroom solution

Streamline mail operations and connect data digitally across organizational silos

Physical mail contains vital organizational information, from invoices to legal records. For distributed teams, however, manually managing this mail creates a major headache. It's expensive, error-prone, and a security risk. This not only delays crucial actions on important documents—potentially jeopardizing finances and client relationships—but also prevents you from gaining key insights from data needed for essential workflows like mortgage approvals and claims. As your organization gets bigger, these problems just get magnified, making it tough to scale your operations effectively.

Say goodbye to mail inefficiencies with Iron Mountain Digital Mail. Our solution transforms physical mail into actionable, digital assets, and automatically routes it to the intended recipient or designated workflow. In an end-to-end journey, we don’t just scan and hand over the documents. Unlike other solutions that stop there, our approach is truly comprehensive, spanning from physical receipt to disposition and integration into your business outcomes—all with an auditable chain of custody. With Digital Mail you’ll be able to:

• Streamline operations: AI-powered automation extracts key data, automatically routes mail, and seamlessly integrates mail data into your core business processes and systems
• Provide secure access: Role-based access allows authorized users to collaborate more effectively, from anywhere
• Get operational insights: Dashboards show a visual display of performance metrics and trends
• Reduce operational costs: Minimize capital expenditure and total cost of ownership with a scalable solution
• Enable faster financial transactions: Automate departmental and industry-specific workflows—such as invoice, check, and claims processing, mortgage post-close validation, and loan origination support—to accelerate financial transactions like check depositing and general ledger account posting.