Cleaning up your legacy records?
Get started with a trial offer of Iron Mountain Smart Reveal.
For just £100, we will photograph up to 20 boxes to help you discover what’s inside and make decisions on what to do next.
Overcome your records and information management challenges, regardless of location or format
Position your organisation for success
No matter where you are on the road to digital transformation, cleaning up legacy records, making strategic digitisation decisions, and getting control of your data are critical to future-proof your program.
Explore the resources below to prepare for what’s next.
Clean up paper
It’s common to feel overwhelmed by your legacy paper records, which have accumulated over the years and may include thousands of boxes spread across various locations. You want to clean up files and make strategic decisions about your inventory, but this has proven easier said than done.
We’ve developed a strategic approach to records management. We go beyond simply storing your records and provide options and innovative solutions that help you manage your inventory throughout the lifecycle.
Explore these resources to learn how cleaning up records in all locations and simplifying your inventory can improve efficiency, reduce costs, and mitigate risks:
Discover more about paper records cleanup
7 benefits of legacy records consolidation
Records scattered here, there, and everywhere? Unlock hidden value and efficiency. Discover the top 7 benefits of consolidation, from cost savings to AI readiness, and finally take control of your information.
Clean up your paper records inventory with a clear path forward
Iron Mountain Compass is a technology-driven diagnostic tool that guides you to your records cleanup starting point.
UTMB Health starts with Smart Sort to advance digital transformation
Faced with the closure of a historic facility and the need to identify, sort, and move thousands of patient records, microfiche, and microfilm, UTMB Health needed to defensibly reduce and relocate its inventory in a matter of months.
Smart Records Cleanup Suite
A suite of solutions for your records inventory
Iron Mountain Clean Start
Optimise space, reduce risk, and enhance sustainability
Make information accessible
Scanning all your records without considering valid reasons leads to increased cost and cyber risk, content clutter for AI modelling, and an abundance of work around guaranteeing accuracy and authenticity. A better approach is to define information value and identify the most relevant records to digitise.
If your organisation needs to adapt retention schedules, discover valuable information hidden in physical records, or manage large scanning projects, explore these resources:
Amy Sheaves, Head of Global Operations Transformation & Solution Strategy in Iron Mountain’s Education Series, The flip side of retention
Chantel Johnson, VP and Chief Data Officer at Bank of China in Iron Mountain’s Education Series, Digital detox: Practical ways to clean up ROT
Get control of data
Organisations worldwide are grappling with exponential data growth, creating even greater volume issues than they did with paper records.
Addressing your program’s data hygiene complexities can be difficult and includes classifying redundant, obsolete, and trivial data (ROT), understanding your data supply chain, and readying data for use in AI. This process can begin as far back as your physical records cleanup. After all, clean paper records = cleaner digital data.
Here are some helpful resources if you’re ready to get control of your data:
