State of Texas DIR DBITS Contract

Document Imaging

Digitally transform your organization with advanced document imaging. Our digitization services convert paper records, microfilm, large format documents, and more into an electronic record, ensuring everything you need is stored securely while making file retrieval quick and easy.

Through this contract, agencies have access to:

• Backfile Conversion: Take control of your legacy records via bulk conversion to eliminate on-site physical record storage and make records easier to search, access, distribute and retain per policies
• Day-forward Conversion: Government workflows still rely heavily on paper. Our experts can help you establish a day-forward conversion program that integrates smoothly into your agency’s existing processes.
• Image on Demand: Rather than imaging all documents, you can outsource a complete physical document library to Iron Mountain. Users may request specific documents as needed, for quick retrieval, imaging, and availability within hours. This “pay as you go” service minimizes costs by limiting bulk record retrieval, searchability, and accessibility convenience.

Intelligent Document Processing

For organizations with a high volume of different types/formats of information (structured, unstructured, paper, digital), Intelligent Document Processing (IDP) provides a sophisticated, low-code solution for digitizing, processing, classifying, managing, and extracting your organizational documents and data.

Iron Mountain’s IDP service digitizes, splits, extracts, classifies, tags and verifies information with speed and accuracy. It provides advanced data extraction for complex, unstructured elements like handwritten text, multi-page tables, and non-text features (like signatures and checkboxes). Your validated data is seamlessly integrated into existing business systems, making it readily available for search, queries, and insights.